Your company's memory
An internal assistant that answers your team's questions from your procedures, catalogue and documents, with the source.
Your team asks an experienced colleague the same questions again and again, and the right document gets lost in a folder. When that colleague is on leave, the work waits.
What it changes for your business
- A new starter can find the answer to a question, with its source, without waiting.
- Your experienced staff can get back to their own work instead of answering the same questions.
- You can ask questions about your ERP or Excel data in plain language.
- Daily sales and stock summaries can reach you by e-mail or WhatsApp.
How it works
Someone on your team types a question. The assistant searches your procedures, the catalogue and your ERP or Excel data, and builds the answer from what it finds. Under every answer it names the document it came from; your team can go back to the source and check.
How we set it up
Discovery call
We listen to what your team asks most often and which documents and systems hold the information.
Process map
Together we set which sources the assistant uses, who can see what and how outdated documents are filtered out.
Setup and integration
We connect your documents, catalogues and ERP or Excel data to the assistant and test it with your team's real questions.
Operation and improvement
We follow unanswered or corrected questions and keep the sources current as new documents are added.
What we need from you
- Access to your procedure, catalogue and document folders
- Read access to your ERP or Excel data
- Your permission rules on who can see which information
Your data stays under your control
We design the setup with the KVKK, Turkey's data protection law, in mind: personal data is masked where needed, and the AI model receives only what the task requires. The solution can run in your own cloud account or on your own server, and we can add an approval step before anything leaves your business.
Frequently asked questions
- Which documents and systems does it work with?
- We set it up to read your Word, PDF and Excel files, your shared drives and your ERP data. The assistant can run where your team already works, such as your internal chat tool or WhatsApp.
- Where do my company documents stay, and how is KVKK (Turkey's data protection law) handled?
- Documents and the search index built from them can stay in your own account or on your own server. We set permissions so that each employee reaches only the information they should see, and separate or mask sources with personal data in line with KVKK.
- What happens when the assistant cannot find an answer?
- We set the assistant up to say it does not know and pass the question to the person you choose, instead of making up an answer it cannot find in the sources. These questions also become a list for filling the gaps in your documents.
- How does setup run, and how long does it take?
- We start with the documents for the topic that draws the most questions and test with your team's real questions. We add the other sources after that. The time depends on the systems to connect and the scope; after the discovery call we give you a step-by-step plan with a time estimate.
Which part of your work should we automate?
Tell us which process takes the most time; we will look at what can be automated together in a short call.